There are so many ways in which we can save money these days. We will stay focused on printing. Did you know that you can save hundreds of dollars every single year? This is especially true in the event that you consistently use printers or when referring to running a business.
Save On Paper And Ink
Most of the savings will come when you reduce how much paper and ink you use. For starters, just print those documents and emails that are really necessary. If you do not have to store a document in a filing cabinet, do not do it! You can easily save the documents and emails on your computer or with cloud storage. Also, try to print on both sides of the paper whenever possible. Remember that some printers only print on both sides when a Duplex feature is activated. It is usually not by default. You can even print more document pages on one page if you do not mind the size.
You need to change the Quality settings in order to save ink. This brings in quite a lot of saved money. Make sure that you use Draft or Fast. The words may be splotchy, but if that is not a problem, you will love the extra money in your pockets. Normal should be used for regular printing but whenever you do not need good quality, use Draft or Fast.
Choose The Correct Fonts
Most people do not think about this but it is actually a really good idea. As a very simple example, Century Gothic will consume a lot less ink than Arial, which is sort of the industry standard. Statistics show that a firm that prints around 250 pages weekly end up saving $ 80 yearly when switching fonts. Times New Roman is also cost effective but Century Gothic is better. In Microsoft Word go to “Change Style” and you can also go to “Tools-Options-Mail Format-Stationery and Fonts” in Microsoft Outlook to change the fonts.
Buy A Second Printer
This is definitely not something that you considered till now and it might seem like a paradox. It is a very good idea to have 2 printers as this can save money. The principle is quite simple: you use one for printing only black-and-white and the second one to print color. Invest in a laser printer for black-and-white and the color printer should be one designed for photo prints.
One of the worst things that you can do is print black-and-white documents with photo printers. The laser printers are not at all perfect but they are a lot cheaper when compared with inkjet. Do research before you buy since there are differences when referring to price per page when referring to laser printers! You will certainly love the 2 to 4 cents average for laser printing a page. Also, printing is faster.
Extra Tips For Offices
The need to save money for an office manager is a lot higher than that for a regular user. If you can not get the employees to use the correct printers, make sure that you label them. In addition, in the event that still does not work, ban individual printing desks. This basically means that you move the printer to another room. We noticed the fact that many employees think twice before printing if they have to walk to the printer to take the documents out. They only do so when they actually need to.
There is no employee that will need a special printer, one that is dedicated just for him. There are just a few exceptions to this.